Configure employee salary

What this does

Admin/Payroll: records an opening salary or proposes a dated salary revision without replacing prior history.

Before you start

Creating a salary record requires compensation create permission; the salary editor and approval actions also require compensation update permission. Avoid an effective date already used by another revision; changes reaching into closed payroll may be rejected.

Steps

1. Open Employee Salaries, use Search employees..., expand the employee, and select Set salary or Revise salary.
2. Set Effective from, New base salary (₹), Pay cycle, Pay basis, and Currency. For Hourly, enter a positive Employee hourly pay rate and choose Payable time source: Approved Timesheet or Attendance. Daily can be recorded, but daily payroll calculation is not yet enabled and blocks generation.
3. For a revision, choose Reason for change; promotion or demotion also requires the new role. Adjust Additions & deductions with + Addition or + Deduction, and enter a Note if needed.
4. Review the comparison and select Save salary for the opening record, or Submit for approval for a revision.
5. For a submitted revision, open Compensation > Pending approval, open the change, review it, and choose Approve change or Reject when authorized. Unless you are an organization administrator, someone other than the requester must approve it.

Result

The first salary record is approved immediately. Later revisions require approval and apply from their effective date; future-dated approved changes do not become today's salary early.

Related/Next guide: Check payroll readiness.